After setup, Hubdoc will automatically retrieve bank statements, credit card statements, plus your monthly vendor bills for many companies like phone, utilities, web services, and more. No more logging into ten different websites, and you can turn off paper mailings — they’re already all in one spot ready for you whenever you like. It integrates seamlessly with both QuickBooks Online and Xero. In QBO, transactions are being entered automatically based on the information being sent by Hubdoc. Thus, using both software packages together can totally eliminate data entry while giving you more confidence that your books are in order. Source documents are the financial foundation of any business. They’re the only way for you to prove that your numbers are what you say they are — for tax filings, audits and many other purposes.

When you do not have online access to your bill, but have a paper statement or receipt from a cash payment, you simply snap a picture of it and upload it to HubDoc, which avoids the clutter of papers piling up. Once you have set up your accounts in Hubdoc, the software knows exactly what to do with the statements and receipts you upload.

Data Extraction: Veryfi Vs Hubdoc

In terms of user access, a lot of software packages offer the ability to restrict the role of other users. A normal piece of accounting software, for example, can have the account administrator assign accounts payable access to only one person and assign payroll-only access to the other. The company has been a Xero „ecosystem partner“ since 2014 and the acquisition boosts Xero’s strategy to deliver „code-free accounting“. Its product will be sold separately and the company will keep its current business model. So, if you have been looking for a partnership opportunity to build your practice with a solution designed to help you with your accounting, bookkeeping and business consulting requirements, look no further.

When an organization is using HubDoc, it is handling sensitive financial records such as receipts, bills, checks, bank statements, and even business-critical contracts. Although HubDoc provides secure storage of such information, a company should have a back-up solution in place to replicate critical data in case a file is accidentally deleted or modified. If a document is deleted without being copied, or an account is deleted by accident, the business could suffer damages to its reputation and bottom line. You can also connect Hubdoc to your usual cloud storage account such as Box or Dropbox. Or, you can set up the Email Forwarding option so that every new document uploaded to Hubdoc will be forwarded to an email address. It is still a good idea to have backup storage when using the software.

Go Fetch! Meet Hubdoc + Smartvault

You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting. We offer our toolkit of financial intelligence that will be your greatest asset for business growth. Working with a remote bookkeeping service will still provide you with all the value you could get from an in-office bookkeeper but at a fraction of the cost. So if you need to check an invoice from Acme Vendor Service, for example, you can search the keyword „Acme“ and find it immediately.


Hubdoc pulls in your client’s chart of accounts, vendors and classes from their QuickBooks account. If this is a recurring bill or monthly statement, select “Autosync” and “Save Configuration” so Hubdoc will remember this transactions and automatically create the entry in QuickBooks.

Hubdoc Joins The Elements Platform!

Or they stuff all invoices and receipts into a folder and wait until the end of the month to sort through them. Small business owners often face the challenge of juggling multiple financial documents, including bills, statements and receipts. Between all the email and paper statements, it can be burdensome to keep careful records and ensure payments are made on time.

Xero appoints Hubdoc’s Jamie McDonald new GM of product – Accounting Today

Xero appoints Hubdoc’s Jamie McDonald new GM of product.

Posted: Tue, 11 Jun 2019 07:00:00 GMT [source]

Either sign up for a QuickBooks Plus or Essentials Plan, or contact us to transfer your existing plan to MyCloud Bookkeeping to take advantage of this offer. Hubdoc is able to read your receipts, bills, and data, and publish them in QuickBooks or Xero. Hubdoc is able to read your receipts, bills, and data, and publish them in QuickBooks or Xero! Instant document storage; Hubdoc scans, extracts, and stores your documents – ready for publishing. Upload your documents – This is a good option if the documents are handy.

Use Hubdoc Document Storage Software To Manage Your Business Accounts

HubDoc can sync to a company’s bank accounts and to any vendors that regularly deliver documents such as utility and telecom bills. Using a single login, the company’s accounting team can view and manage all documents from multiple accounts, making it easier to organize and manage financial information. Fortunately for business owners and providers of remote accounting services like Supporting Strategies, there’s a solution to the challenge of managing source documents. Kaufman Rossin’s QuickBooks team is always looking for ways to help our QuickBooks clients get the most out of this powerful tool for their business. Check out this Hubdoc video to see how this app could help you regain time in your day by simplifying your document management process – unless, of course, you actually enjoy data entry and filing. And you have learned the main thing about Hubdoc is you’ve given your clients a workflow that means spending less time chasing financial documents and more time running their business.

Xero appoints Hubdoc co-founder Jamie McDonald to lead – GlobeNewswire

Xero appoints Hubdoc co-founder Jamie McDonald to lead.

Posted: Mon, 10 Jun 2019 07:00:00 GMT [source]

Accounting and bookkeeping practices can use hubdoc to save time chasing documents from clients, do less data entry, and check transactions against original documents. Xero provides resources to help practices set up Hubdoc for their own use, and easily onboard small business clients. When a business registers for HubDoc, it will receive a unique email address. Employees can send receipts, bills, and invoices to the address to be stored by the application. When an email is sent to the application, its attachments will be automatically uploaded to the user’s HubDoc account. Many companies believe HubDoc’s account sync capability to be the application’s most helpful feature. A business can connect its accounts to the application and elect to receive notifications when a new bill arrives or a statement is due.

Schedule A Call To Learn More About Hubdoc

„Hubdoc’s add-on is a must-have service for any small business owner. It saves an enormous amount of time and reduces paper files.“ „Hubdoc’s add-on is a must- have service for any small business owner. It saves an enormous amount of time and reduces paper files.“ Supplier names, amounts, invoice numbers and due dates are extracted for you to create transactions in Xero and QuickBooks Online with the source document attached. Small businesses have access to solutions that were previously only available to large corporations after high cost, lengthy implementations. There’s more features too, not to mention the ability easy find a document in seconds the next time you need to look something up or compare purchase history over time. Take a photo of your receipt, invoice, or bill with the mobile app.

Hubdoc provides a means for you to record and file all of your source docs in one place, and to share them with your accountant in a seamless, secure environment. Hubdoc recognizes that not all documents are available online. Its mobile app allows you to photograph receipts while you are on the go; these automatically funnel into your account for processing by your accountant.

Pay your employees back quickly and efficiently using our seamless expense management tool. „Corpay One drives efficiency. I have reduced handling time and the organization has one point of entry for all invoices.“ See why 1000s of businesses choose Corpay One to automate document scanning, bill pay and more. If you care about data privacy, speed and accuracy of your data extraction then see the Veryfi experience below. Practice Management Portal for Accountants and Bookkeepers to manage their Veryfi clients. Seamlessly match transactions with your bank feed so you have reconciled, up-to-date financials.


Reducing time spent on manual data entry & chasing down source docs will have a massive impact on increasing productivity in your firm. Hubdoc, a piece of document management software, is a popular choice nowadays, especially when financial information is involved.

To get started, simply search for your account provider, enter your information and let Hubdoc do the work for you. Once in the hub, information is automatically sorted and organized into searchable and customizable folders that can be viewed on any device. Cloud accounting firm cum small business platform Xero has announced acquiring data capture firm Hubdoc for $70 million in cash and equity.

We announced that in March 2020 we’ll be bundling Xero’s data capture toolHubdocwith Xero Starter, Standard and Premium plans . You’ll be able to say goodbye to chasing documents from clients and manual data entry. Instead, use that valuable time to unlock insights for your clients and opportunities for your practice. A business should consider the following when evaluating HubDoc.

  • Access all Xero features for 30 days, then decide which plan best suits your business.
  • Managing all of your financial documents can get messy, leading to organizational chaos and confusion.
  • Hubdoc, a Xero-owned company, helps you spend less time chasing financial documents, and more time running your business.
  • Instant document storage; Hubdoc scans, extracts, and stores your documents – ready for publishing.
  • Once you delete a document or an account in Hubdoc, it will be lost if you haven’t downloaded it and saved it to your hard drive.

Users can drag and drop files individually or by batch to upload their financial documents into HubDoc. The ScanSnap scanner also makes it a breeze to deal with a backlog of information. You can scan a large quantity of documents in a short time, they can be directly uploaded into Hubdoc, where the OCR technology will read everything. Give it some time, and then log in and review the results. Osler is a leading business law firm practising internationally from offices across Canada and in New York.

Author: Gene Marks